Surplus Procedure

Updated 1,275 Days AgoPublic

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This document outlines the procedure for surplusage excess computers and computer parts:

The website Surplus Procedure also outlines this procedure.

1. Ensure that the computer(s) is inventoried. To inventory a computer, first add the machine's information to the Inventory spreadsheet (accessible through the ECC-Admin OneDrive). Then check IMM to see if the machine is cataloged there - if it is, pull any additional available information (such as MAC address) for the Inventory spreadsheet, then delete the record from IMM. [All active systems should be in IMM, once a machine is surplused it will not be in IMM, but it will be on the Inventory spreadsheet].

2. Fill out the form linked by the button "PREPARE COMPUTER FOR SURPLUS" on the above website. It will ask for the computer(s) make and model, then the serial numbers and tags. You can request multiple computers for surplus, just put all of their makes and models along with their matching serial numbers and tags, such as:

You may also have some monitors that can be surplus, so add those in the additional components section.

3. After filling out the form, a OIT Tech should come by to assess the computer(s) and place a label on the computer to assure that they removed the hard drive (data security).

4. After the OIT Tech places labels on computers, you can make a surplus transfer inside of AssetWorks ( AssetWorks ) to schedule a time for the surplus department to pick up the surplus.

Picture of surplus page ->